In order to protect the privacy of parents and students and to comply with the Family Education Rights and Privacy Act of 1974, Evergreen Public Schools designates the following categories of personally identifiable information from students records as directory information: the student’s name, photograph, address, telephone number, date and place of birth, dates of attendance, participation in officially recognized activities and sports, weight and height of member of athletic teams, diplomas and awards received, and the most previous school attended.

It is the right of the parent or guardian of a student, or of any student who has attained the age of 18, to refuse to permit the designation of any or all of the above categories as directory information. Any such student or a parent must notify the school district in writing of such refusal with 10 school days following annual publication of this notice, or no later than 10 school days following the enrollment of the student in Evergreen Public Schools. Written notice should be addressed to: Superintendent of Evergreen Schools, PO Box 8910, Vancouver, WA 98668-8910.

District policy and administrative procedures No. 3600, as required by the privacy act, also allow access to student official records (permanent records), student cumulative records, confidential records, Special Education records, by students and/or parent or guardian. A parent/guardian may request access to the student’s records by providing a written request to the building principal. If Special Education records are being requested, the written request must be made to the director of special services or his/her designee. Review of records by parents/guardians shall be arranged by the building principal, or the director of special services, or his/her designee within a reasonable period of time, but in no case more than forty-five (45) calendar days after the receipt of the written request.

A student may request access to his/her records by providing a written request to the student’s principal or counselor. Such a request must be accompanied by a written parental consent. In the case of a Special Education student, such request must be made to the director of special services or his/her designee. Once the appropriate written consent is received a review of the records shall be arranged within a reasonable period of time, but in no case more than 45 calendar days after the receipt of the written request.

District policy and administrative procedures No. 3600, as required by the privacy act, also allows the challenge of student record validity by parent/guardian/student. A parent of a student (or an adult student) who believes that information in education records collected, maintained, or used is inaccurate, misleading, or violates the privacy or other rights of the student may request the Evergreen Public Schools which maintains the information, to amend the information. A request to amend a student’s educational record must be made in writing to the director of personnel, or in the case of a special education student, to the Director of Special Services.

Complaints regarding the alleged violations accorded to parents and students aged 18 or older under this policy and procedures may be addressed to:

The Family Educational Right and Privacy Act Officer (FERPA)
Department of Heath, Education and Welfare
3300 Independence Ave., S.W.
Washington, D.C. 20201

Information Provided to Military Recruiters

In response to the “No Child Left Behind Act” signed by President George W. Bush, the Evergreen Public Schools will begin immediately to provide military recruiters with a list of all juniors and seniors. This list will include your student’s name, address and phone number. The “No Child Left Behind Act” states that high schools must provide student information to the Defense Department upon request unless parents/guardians object in writing. This requirement applies to all public and private schools that receive federal funding. Schools that fail to comply risk losing their funding.

If you object to your child’s information being provided to the Defense Department for recruitment purposes, request a "Do Not Provide Information to Military" form from the office at your child's school. This form must be returned to the office by September 30, 2006.